It is important to make a connection to new recruits when they first sign up to ensure a bond has been formed. Most volunteers prefer to be contacted within two weeks from their signup date. Though we understand that more time may be needed for backend administrative work, it is still important to let them know that their signup has been recieved by sending out an automated confirmation response.

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Some automated emails may even be personalised to ensure you nail that first connection. Take some time to set up an email specific for recruitments as well. Separate recruitment emails from your personal account to prevent inbox spam or missed emails.

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Tip: Mailchimp is a free email marketing tool that can help with your automation needs. You may explore this platform in creating an automated welcome email and even use this to store your volunteer’s contact for your monthly newsletters!